Consumer Information

Policies and Procedures

Regading Academic standing

Title XXI
REGADING ACADEMIC STANDING

Article 107.
At the end of each semester, the student’s academic performance will be evaluated in order to determine student’s academic standing, which may be: Good Standing, Academic Probation or Suspended.

Article 108.
Good Standing: All undergraduate students with a semester GPA or accumulated GPA equal to or higher than 2.00 and all graduate students with a semester GPA or accumulated GPA equal too or higher than 3.0 are in Good Standing.

Article 109.
Students on Academic Probation are those students who: 
a) Once the second semester is finished have a semester or accumulated GPA between 1.00 and 1.90;
b) Once the second semester is finished have a semester GPA of less than 1.00, but an accumulated GPA of 2.50 or above.
Paragraph: Students on Academic Probation may not take more that 15 credits in the following semester and must participate in the Academic Support Programs specified by the School and the Orientation Department.

Article 110.
All undergraduate students will be Suspended if:
a) Their semester GPA is less than 1.0 and their accumulated GPA is less than 2.50. A student’s first semester in school is not included in the calculation for the purpose of Suspension.
b) Has been placed on Academic Probation three (3) times, regardless if said academic probations are consecutive or not.
c) Fails the same course four (4) times.

Article 111.
The first time a student is Suspended implies separation from the University for one semester. The second suspension implies separation from the University for a period of two years and the third time a student is suspended implies separation from the University for a period of five years.

Article 112.
Once student has been readmitted a new calculation of student’s grade point average will be performed on the basis of the accumulated grade point average of the last semester in good standing, except in the event a student has been suspended in the second semester, in which case the grade point average will start from zero.

Article 113.
All students who are suspended two or three times and have completed and passed at least 80% of their program of study, may be readmitted after having been suspended for one semester.

Article 114.
All graduate students who fail a course will be suspended from the Program forever.

 

 

 

Academic Evaluations

Evaluation of students’ learning outcomes is a continuous process at UNIBE aiming to determine if students have developed the knowledge, skills, and competencies consistent with the academic program of each course.

Professors design and implement diverse evaluation strategies, including exams, research, presentations, class participation and any other evaluation method considered efficient in accordance with the general and specific objectives of the program.

Examinations take place on the eighth week interval, or midterm, and during the last week of the semester. 

Grading System

Title XV
REGARDING GRADES

Article 81.
Professors must publish the grades obtained by students on the dates set in the Academic Calendar under the format established by the Office of the Registrar.
Said grades will be determined in accordance to the following grading system:

LETTER POINTS GRADE VALUE
A 4 90-100 Excellent
B 3 80-89 Good
C 2 70-79 Average
D 1 60-69 Fail
F 0 0-59 Fail
       

Article 82.
A passing is grade is 70 points or more. In the event a course includes laboratories and/or practices, failing one of these components means failing the course.

Article 83.
In the event a student in good standing is not able to complete the necessary requirements to pass the course, the professors may provisionally assign a grade of Incomplete (I).

Article 84.
In the event a Supplementary Act is not submitted in the period prescribed, the grade given will correspond to the accumulated points as of said date. 

Article 85.
Final grade may only be modified by the professor of that course and section, subsequent to an evaluation review, as stated in the Regulations herein and always within the term stated in the Academic Calendar.

Article 86.
Letters with no grade value are:

  • R- Withdrawal
  • I- Incomplete
  • S- Satisfactory
  • NS- Unsatisfactory
  • EXO- Exonerated
  • CON- Validated

Article 87.
Letters without grades such as S and NS shall be applied to extraordinary non-curricular graduation requirements and other academic activities approved by the Academic Council. These letters do not affect Academic Honors.
 

Good Standing

A student enjoys a Good Standing status when the following conditions are met:

  • Has a C (2.00) average or above.
  • Comply with the University’s disciplinary regulations.
  • Financial obligations and commitments to the School are met.

Withdrawal

  • An undergraduate student shall be able to withdraw a course up to a maximum of three (3) times, and a full withdrawal (all the courses of the semester) a maximum of two (2) times throughout his/her academic life.
  • Students must obtain approval from the professor of the course and from the School or Program Director in order to withdraw from one or more courses during the period stated in the Academic Calendar. The School or Program Director shall request the student's official withdrawal from the Office of the Registrar.
  • In the event a student does not attend the courses in which he/she has registered and if the student has not officially withdrawn from said courses, the student shall receive a grade of "F".
  • A course from which the student has officially withdrawn will appear as "Ret" (retired) on the transcript, instead of having a grade, and will not be taken into account in the grade point average. 

Graduation Requirements

The following requisites must be met in order to be eligible for graduation:

  1. Approve all courses of the academic program with a GPA of 2.00 or higher.
  2. Satisfactory completion of all the academic requirements or their specific program.
  3. Meet all financial obligations established by UNIBE.
  4. Graduation candidates are submitted to the university's Academic Board in order to approve and grant the degrees to those who meet the requirements.

Attendance

Academic Year Definition

Title III
REGARDING THE ACADEMIC CALENDAR

Article 11.
The Academic Calendar is the division of the academic year into specific dates, which indicates when the University’s academic and administrative activities must be performed on the part of students, professors and general staff.

Article 12.
The school year is comprised of two semesters.

Article 13.
Academic terms defined as semesters comprise 16 weeks and include a teaching term and an evaluation period. Consequently, the calendar year will include 3 semesters, plus 4 weeks vacation, distributed according to the Academic Calendar.

Article 14.
The Academic Vice-Rector shall be responsible for the design and of the Academic Calendar, which shall be approved by the Academic Council, who shall also approve any modification thereof.


DEL CALENDARIO ACADÉMICO

  • Artículo 11. El Calendario Académico es la división del año académico en fechas determinadas que indican cuándo han de realizarse las actividades académico-administrativas de la Universidad por parte de estudiantes, profesores y funcionarios.
  • Artículo 12. El Año académico consta de dos semestres.
  • Artículo 13. Los períodos académicos definidos como semestres constan de 16 semanas y contemplan un ciclo de docencia y otro de evaluaciones. El año calendario constará, en consecuencia, de 3 semestres, más 4 semanas de vacaciones, distribuidas según Calendario Académico.
  • Artículo 14. El diseño del Calendario Académico es de la competencia de la Vicerrectoría Académica y deberá ser aprobado por el Consejo Académico, así como cualquier modificación del mismo.

Satisfactory Academic Progress Policy (SAP)

Students are expected to be making satisfactory academic progress to be able to participate in Student Financial Assistance Programs.

Eligibility is contingent upon a student remaining in good standing and making satisfactory progress towards a degree.

Qualitative measurement

The qualitative measurement is based on the GPA of the student. The student must have obtained the minimum established GPA of 2.00 in order to be considered in Good Academic Standing.

In order to be promoted to the Basic Sciences cycle, students must achieve a cumulative 2.50 GPA*.

Students must meet all the requirements established to be promoted to the different cycles of the program, including USMLE approvals  (step 1, step 2CK and CS).

*Students who do not achieve a 2.50 GPA by the end of Pre-Med cycle will be referred to a SAP Committee in order to determine if it will be mathematically possible to comply with this requirement and stay in the program.

Quantitative measurement

The quantitative requirement establishes that the student must approve sixty seven percent of the credits attempted at the end of each academic year.

Time to complete

Students enrolled in a degree-granting program must complete said program within a period of time that shall not exceed one and one half times (150%) of the established completion time.

Expected completion date is established including credits attempted at the university and transfer credits accepted in satisfaction of course requirements for the degree.

Evaluation of Satisfactory Academic Progress

Evaluation of satisfactory academic progress is made at the end of each term, once grades are published in the university system.

SAP Warning

If a student fails to meet the requirements for Satisfactory Academic Progress, he/she is placed on SAP Warning and will receive counseling services in the Dean of Students Office. While on the SAP Warning, the student will still be eligible for financial aid for the next payment period but he/she must demonstrate satisfactory academic progress by the end of the next period.

Students must:

  1. Complete all credits attempted during the following term with a grade of C or higher.
  2. Maintain or earn a semester and cumulative GPA of 2.00 or higher.
  3. Be on track to complete their degree within the maximum allowed time-frame.

Students who do not meet the SAP requirements lose eligibility and will not receive financial aid assistance.

Appeals

Students who have been denied financial aid and can prove that extenuating circumstances (such as a family member’s death, illness) prevented them from maintaining satisfactory academic progress have the right to appeal the decision. The appeal must be submitted in writing to the Financial Aid Office and supportive documentation must be attached. In addition, students must explain their plan to improve their academic progress. A SAP Committee will review each case and make a decision that will be timely notified to the student.

SAP Probation

If eligibility for aid is reinstated, students are placed on  SAP Probation. This status allows the student to receive Title IV funds for one payment period, but he or she must comply with an academic plan developed by the School and the Dean of Students Office in order to ensure that the satisfactory academic progress standards will be met by a specific point in time.

Students who do not meet the terms of Satisfactory Academic Progress and do not comply with the academic plan will not be eligible to receive federal financial aid.

Students who receive Federal Financial Aid are protected by the Family Educational Rights and Privacy Act (FERPA). FERPA is a federal law that ensures student´s records are maintained in the strictest of confidence. To that end, UNIBE has established best practices that enable the institution to ensure the confidentiality of student´s records. UNIBE only discloses student information that is required by law. Student information is kept confidential and it includes the student´s academic record, disciplinary record, withdrawals, leaves of absence or other matters of an academic nature.

In order to comply with FERPA, UNIBE has established the following procedures pertaining to student record keeping and student´s rights:

  • Students may inspect their own education records;
  • The University is required to obtain written consent prior to the release of any personally identifying information contained in education records;
  • Students may request a correction of their records when there is a reasonable belief that such records are inaccurate, misleading or in violation of a student´s privacy rights as stipulated by FERPA. 

Privacy Policy:

UNIBE can disclose general information such as the University´s academic programs, academic calendar, degrees and awards granted as well as degrees and awards received in any of its publication, including the graduation program without requesting a student´s written consent. If a student wishes that his or her personal information is withheld from these regularly scheduled and standard academic printings, a written request restricting disclosure may be sent to the Office of the Registrar.

Students should be aware that the University must print class lists for Department Chairs and faculty members. The University may also have to send classroom communications that include distance learning and virtual classroom formats. In these cases, a student who has registered for a course must appear on the list and thus a restriction on this listing cannot take place.

As in other Universities, students have personalized access to their academic records, current course load, schedules, disciplinary record, and payment history. This access is restricted as only students are given the password to access their records. Should parents, legal guardians or other third parties require access to said information, the University is unable to grant it unless the student requests this access in writing. Parents who wish to access this information through their son or daughter´s intranet must request their adult son or daughter´s consent. In addition, students who choose to share their intranet user name and password must be aware that they are enabling third parties to see their academic record and that the University is not responsible for that third party use.

Information about the student´s record can only be shared among administrators and faculty for educational purposes directly related to academic advising, and other activities related to the student´s performance at the University. Conversations between students, administrators, and faculty members regarding academic matters cannot be shared with the student´s parents or other third parties without the student´s written consent.

Students and parents should be aware that in the case of a student´s medical emergency, cases where a student´s life is in danger or when the student´s behavior represents a threat to the wellbeing of the academic community, confidentiality rights may be restricted as the University is obligated to act in accordance with national law and in the best interest of the public good. If the University feels that in order to ensure the student´s safety and well-being, a third party must be contacted, the University will do so. Whenever these instances arise and the University understands a third party must be contacted to ensure safety, the University will make a reasonable effort to engage the student and obtain his or her consent.

Under FERPA regulations as well as UNIBE´s policies, students are not allowed to inspect another student´s academic record.

Requirements for a written consent:

In all cases where a student wants information from his or her record released to a third party, a written consent must be provided by the student. The request must name the person to whom the information is to be released and must specify what contents of the student record are to be disclosed. Students should also specify the reasons and purposes of the disclosure.

Students interested in applying to any of the academic programs should visit the following link for requirements and procedures: http://www.unibe.edu.do/en/degree-programs/medicine/admission-requirements

The hours of operation of the Admissions Department are Monday through Friday from 8:00 AM to 6:00 PM and the telephone number is 809-689-4111, ext. 4016.


Admissions Procedures

All the items listed in the Admission Requirements section should be submitted or mailed to our Mailing Address. 

Once the application package is received, all documents will be verified for authenticity. Should the Admissions Committee recommend the applicant for admission, the applicant may be invited for an interview.

After the application file is completed and reviewed by the Admissions Committee, the applicant will receive a written notification informing of the final decision.

It must be understood that all original documents submitted become University property and will not be returned. These documents will be handled as confidential and used exclusively by the Admissions Department.


Readmission Procedures

Students who withdraw from the University for one (1) or more semesters must apply for readmission. Readmission is not guaranteed and all requests for readmission are evaluated by the Readmissions Committee.

The committee evaluates readmissions requests by taking into consideration the student´s academic record and the circumstances that led to the student´s withdrawal from the university. The Committee will also evaluate corrective measures taken by the student and the institution in the matter that led to withdrawal.

In order to apply for readmission, students should:

  1. Make an appointment with the Counseling Department (Department of Student Services) at 809-689-4111, ext. 1154 & 1156. During this session, the readmission process will be explained to the student.
  2. Submit a letter to the Readmissions Committee detailing the circumstances that led to withdrawal from the university. If the student was suspended, the student must explain the corrective actions the student has taken in order to ensure that the situation that led to the suspension will not occur again.
  3. Fill out the readmission form and make the payment at the Registrar.
  4. Wait for the decision of the Committee. 

UNIBE does not provide any commission, bonus, or other incentive payment based directly or indirectly on success in securing enrollments or financial aid to any individual engaged in recruiting or admission activities or in making decisions about awarding financial aid.

Office of the Registrar

Hours:  Monday to Friday from 8:00AM to 8:00PM, Saturdays 9:00AM  to 1:00PM
Phone: (809)689-4111 Ext.1109
Email: registro@unibe.edu.do